Plant HR Manager

Job Description

Responsible for managing end-to-end HR operations at the plant level, including bulk recruitment, statutory compliance, labour law adherence, training & development, and audit handling, ensuring smooth workforce management and a compliant, productive plant environment.

Key Responsibilities

• Recruitment & Manpower Planning
• Plan and execute bulk recruitment of shop-floor workers, operators, and staff to meet production manpower requirements (spinning frames, ring frames, garment stitching lines, etc.).
• Coordinate with local labour contractors, manpower agencies, and ITIs/colleges for sourcing workers in volume, especially during peak season or new line expansions.
• Manage manpower budgeting and headcount planning in line with production targets.
• Conduct walk-in drives, campus recruitment, and village-level sourcing camps for bulk hiring of operators and helpers.
• Oversee onboarding, induction, and joining formalities for large batches of new hires.
• Labour Law & Statutory Compliance
• Ensure full compliance with applicable labour laws — Factories Act, Industrial Disputes Act, Minimum Wages Act, Payment of Wages Act, ESI Act, EPF Act, Maternity Benefit Act, POSH Act, Contract Labour (Regulation & Abolition) Act, and state-specific Shops & Establishment Act.
• Maintain statutory registers, licenses, and renewals (Factory License, Contract Labour License, etc.).
• Handle PF, ESI, bonus, gratuity, and other statutory payments and filings in coordination with the finance/payroll team.
• Liaise with labour department, factory inspector, and other government authorities for inspections, renewals, and grievance matters.
• Manage contract labour compliance, ensuring principal employer obligations are met for outsourced manpower.
• Compliance & Audit Handling
• Lead plant readiness and documentation for social compliance audits (BSCI, SEDEX/SMETA, WRAP, Higg Index, customer-specific audits common in garment exports).
• Ensure compliance with buyer codes of conduct (especially for export-oriented garment units) covering wages, working hours, safety, and worker welfare.
• Maintain audit trail documentation — attendance records, wage registers, safety records, grievance logs — ready for internal and third-party audits at all times.
• Drive corrective action plans (CAPs) post-audit and track closure of non-conformities.
• Conduct periodic internal compliance audits/mock audits to pre-empt gaps before external audits.
• Training & Development
• Design and implement induction training programs for new operators covering machine safety, quality standards, and code of conduct.
• Coordinate skill development and on-the-job training programs in partnership with production heads to improve operator efficiency and reduce attrition.
• Conduct POSH (Prevention of Sexual Harassment) awareness training and ensure Internal Committee (IC) is active and compliant.
• Organize refresher training on safety, fire drills, and statutory awareness sessions.
• Track training effectiveness and maintain training records for audit purposes.
• Employee Relations & Welfare
• Handle grievance redressal, disciplinary actions, and worker counseling at the plant level.
• Manage canteen, transport, crèche, and other statutory welfare facilities as applicable under the Factories Act.
• Liaise with worker unions/committees (where applicable) to maintain harmonious industrial relations.
• Monitor attendance, absenteeism, and attrition trends, and implement retention strategies for shop-floor staff.
• HR Operations & Payroll Support
• Oversee attendance management, leave records, and shift scheduling for plant staff and workers.
• Coordinate with payroll team to ensure accurate and timely wage disbursement in compliance with minimum wage notifications.
• Maintain HR MIS — headcount, attrition rate, absenteeism rate, training hours, compliance status — and report to plant head/corporate HR.

Professional Skills

• Proven experience in bulk/volume recruitment
• Experience liaising with government labour authorities
• Strong working knowledge of labour laws applicable to factories/manufacturing units (Factories Act, ESI, PF, Minimum Wages, Contract Labour Act, POSH, etc.)

Required Qualifications

• Graduate