Plant HR Manager

Job Description

Responsible for managing end-to-end HR operations at the plant level, including bulk recruitment, statutory compliance, labour law adherence, training & development, and audit handling, ensuring smooth workforce management and a compliant, productive plant environment.

Key Responsibilities

• Recruitment & Manpower Planning
• Plan and execute bulk recruitment of shop-floor workers, operators, and staff to meet production manpower requirements (spinning frames, ring frames, garment stitching lines, etc.).
• Coordinate with local labour contractors, manpower agencies, and ITIs/colleges for sourcing workers in volume, especially during peak season or new line expansions.
• Manage manpower budgeting and headcount planning in line with production targets.
• Conduct walk-in drives, campus recruitment, and village-level sourcing camps for bulk hiring of operators and helpers.
• Oversee onboarding, induction, and joining formalities for large batches of new hires.
• Labour Law & Statutory Compliance
• Ensure full compliance with applicable labour laws — Factories Act, Industrial Disputes Act, Minimum Wages Act, Payment of Wages Act, ESI Act, EPF Act, Maternity Benefit Act, POSH Act, Contract Labour (Regulation & Abolition) Act, and state-specific Shops & Establishment Act.
• Maintain statutory registers, licenses, and renewals (Factory License, Contract Labour License, etc.).
• Handle PF, ESI, bonus, gratuity, and other statutory payments and filings in coordination with the finance/payroll team.
• Liaise with labour department, factory inspector, and other government authorities for inspections, renewals, and grievance matters.
• Manage contract labour compliance, ensuring principal employer obligations are met for outsourced manpower.
• Compliance & Audit Handling
• Lead plant readiness and documentation for social compliance audits (BSCI, SEDEX/SMETA, WRAP, Higg Index, customer-specific audits common in garment exports).
• Ensure compliance with buyer codes of conduct (especially for export-oriented garment units) covering wages, working hours, safety, and worker welfare.
• Maintain audit trail documentation — attendance records, wage registers, safety records, grievance logs — ready for internal and third-party audits at all times.
• Drive corrective action plans (CAPs) post-audit and track closure of non-conformities.
• Conduct periodic internal compliance audits/mock audits to pre-empt gaps before external audits.
• Training & Development
• Design and implement induction training programs for new operators covering machine safety, quality standards, and code of conduct.
• Coordinate skill development and on-the-job training programs in partnership with production heads to improve operator efficiency and reduce attrition.
• Conduct POSH (Prevention of Sexual Harassment) awareness training and ensure Internal Committee (IC) is active and compliant.
• Organize refresher training on safety, fire drills, and statutory awareness sessions.
• Track training effectiveness and maintain training records for audit purposes.
• Employee Relations & Welfare
• Handle grievance redressal, disciplinary actions, and worker counseling at the plant level.
• Manage canteen, transport, crèche, and other statutory welfare facilities as applicable under the Factories Act.
• Liaise with worker unions/committees (where applicable) to maintain harmonious industrial relations.
• Monitor attendance, absenteeism, and attrition trends, and implement retention strategies for shop-floor staff.
• HR Operations & Payroll Support
• Oversee attendance management, leave records, and shift scheduling for plant staff and workers.
• Coordinate with payroll team to ensure accurate and timely wage disbursement in compliance with minimum wage notifications.
• Maintain HR MIS — headcount, attrition rate, absenteeism rate, training hours, compliance status — and report to plant head/corporate HR.

Professional Skills

• Proven experience in bulk/volume recruitment
• Experience liaising with government labour authorities
• Strong working knowledge of labour laws applicable to factories/manufacturing units (Factories Act, ESI, PF, Minimum Wages, Contract Labour Act, POSH, etc.)

Required Qualifications

• Graduate

Perks & Benefits

Our Vision

To become a trusted and leading career platform that transforms the way people discover opportunities and organizations find talent. Expectin envisions a future where every job seeker can access meaningful career opportunities, every employer can connect with the right candidates, and technology makes the recruitment journey simpler, smarter, and more inclusive. We aspire to build a professional ecosystem where talent meets opportunity, careers reach new heights, and businesses grow through the power of the right people. Our mission is to bridge the gap between job seekers and employers by providing an accessible, reliable, and innovative recruitment platform. We strive to: Empower job seekers with relevant job opportunities, professional profile creation, resume-building resources, and career development support. Support employers with effective recruitment tools to publish vacancies, discover qualified talent, and manage applications efficiently. Promote workplace culture by enabling companies to share their stories, achievements, team activities, and work environments. Simplify recruitment through technology-driven features that improve the experience for both candidates and hiring teams. Create equal opportunities by helping individuals from diverse backgrounds discover career paths that match their skills, interests, and ambitions. Our goal is to make every job search more purposeful and every hiring decision more effective.